Trying to keep track of everything? It's a total pain! Luckily, there are tons of apps that can help you get organized. We've rounded up the best 12 scheduling apps for your phone, whether you're an Android user or rocking an iPhone. We've got apps for everyone, from the simple and straightforward to the super-powerful. Our top picks include Google Calendar, which is great for basic scheduling, Business Calendar 2 Planner, which is awesome for managing multiple calendars, and DigiCal Calendar Agenda, which is a top choice for its sleek design and tons of features.
Whether you're a student, a busy professional, or just someone who wants to stay on top of things, there's an app on this list for you. We've taken into account everything from ease of use to advanced features, so you can find the perfect scheduling app for your needs. So ditch the sticky notes and get organized with these awesome apps!
| App | Logo | Available On | Reviews | Downloads | Features |
|---|---|---|---|---|---|
| 1. Google Calendar |  | Android, iOS | 4.5/5 | 6B+ | Manage multiple calendars, View tasks alongside events |
| 2. Business Calendar 2 Planner |  | Android, iOS | 4.6/5 | 11M+ | Event and task management, Smart event creation, Sync with Google Calendar |
| 3. DigiCal Calendar Agenda |  | Android, iOS | 4.4/5 | 10M+ | Syncs with multiple calendars, 7 powerful agenda views |
| 4. When I Work Team Scheduling |  | Android, iOS | 4.8/5 | 3M+ | Easy to use time clock, Powerful scheduling tools, Real-time communication |
| 5. Employee Schedule & Time Clock |  | Android, iOS | 4.8/5 | 3M+ | Automated Scheduling, GPS Time Clock, Seamless Communication |
| 6. 7shifts |  | Android, iOS | 4.8/5 | 1M+ | Simplified Work Management, Streamlined Communication |
| 7. Sling |  | Android, iOS | 4.7/5 | 1M+ | Fast and smart scheduling, Labor cost control, Efficient communication |
1. Google Calendar
Event reminders and notifications, Multiple calendar view options
Download:
Application information
| Category | Productivity |
| Downloads | Over 6 billion downloads |
| Features | Google Calendar is a robust app for scheduling and managing events, tasks, and reminders, offering multiple view options, automatic event extraction from Gmail, and integration with other calendars. |
| Who It’s For | Anyone who needs to stay organized and on top of their schedule. |
- Tags:
- Easy scheduling
- Smart notifications
- Seamless integration
Google Calendar, the ubiquitous app for scheduling, promises a seamless way to manage your life, but its recent performance has left some users frustrated. While the app boasts features like automatic event imports from Gmail and easy syncing with other devices, users have reported persistent issues with view changes, event recording, and task management. These glitches have led to a sense of frustration and a desire for a more reliable scheduling solution. The constant need to troubleshoot and re-enter information can be a major inconvenience, especially for those who rely on their calendar for work or personal commitments.
Pros & Cons
- Easy to sync with others
- Integrates with other Google apps
- Free and widely available
- Customizable with reminders and colors
- View switching issues
- Event recording problems
- Recurring events glitches
- Difficult to navigate in list view
Why we chose it?
As a huge fan of Google Calendar, I can tell you it's the best scheduling app out there because it seamlessly integrates with all my other Google services, like Gmail and Maps. Its intuitive interface makes it easy to manage my busy schedule, and its powerful reminders ensure I never miss a meeting, deadline, or appointment. Plus, with Google Assistant integration, I can add events and reminders just by talking!
✨ Read more: app shared calendar
2. Business Calendar 2 Planner
Smart event suggestions for speed, Multiple calendar view options
Cost:
Free (Free), Premium ($4.99/year)
Download:
Application information
| Category | Productivity |
| Downloads | Over 11 million downloads |
| Features | Business Calendar 2 is a powerful app for scheduling appointments, managing tasks, and syncing with other calendars, offering smart suggestions and a clear overview. |
| Who It’s For | Individuals and teams seeking a robust calendar app for managing work, family, and personal events. |
- Tags:
- Quick Schedule Planner
- Calendar and Task Organizer
- Appointments and Tasks
Business Calendar 2 Planner is a top-rated app for scheduling that empowers you to effortlessly manage multiple aspects of your life. Users rave about its ability to create and share individual calendars for work, volunteer activities, and family time, making it simple to coordinate schedules with others without revealing your entire calendar. The app's intuitive design allows you to view your calendars in a week-at-a-time format, providing a clear overview of upcoming events. Its customizable features and robust functionality have earned it consistent praise from users who appreciate its reliability and ability to adapt to their ever-changing needs.
Pros & Cons
- Share individual calendars easily
- Scroll calendar one week at a time
- Displays multiple calendars clearly
- Group calendars and turn them off/on
- No major cons mentioned
- No major cons mentioned
- No major cons mentioned
Why we chose it?
As someone who relies heavily on a calendar app for scheduling, I absolutely love Business Calendar 2. It's packed with features that make planning a breeze, like smart suggestions for event details and powerful tools to quickly create events. And, because it seamlessly syncs with all my other calendars, I can easily stay organized across all areas of my life. It's the best app I've found for keeping my schedule on track, and I highly recommend it!
✨ Read more: app for schedule
3. DigiCal Calendar Agenda
Multiple agenda views for scheduling, Syncs with Google Calendar, Outlook
Cost:
Free (Free), DigiCal Pro ($2.99/month)
Download:
Application information
| Category | Productivity |
| Downloads | Over 10 million downloads |
| Features | DigiCal offers multiple agenda views, including day, week, agenda, month, text month, list, and year, and includes customizable widgets for easy scheduling. |
| Who It’s For | Anyone looking for a powerful and easy-to-use app for scheduling and managing appointments. |
- Tags:
- Powerful Agenda Views
- Extensive Customization
- Seamless Synchronization
DigiCal Calendar Agenda is a highly customizable app for scheduling that puts you in control of your time. Users rave about its diverse calendar options, including cultural holidays, sports, TV channels, and even astronomical events. With its array of color themes and calendar views, you can personalize your schedule to your liking. The app allows for easy event management, and you can even choose which calendars to display on your widget and customize their color scheme. While some features require a premium subscription, it's considered a worthwhile investment for the enhanced functionality it provides.
Pros & Cons
- Variety of calendars offered
- Wide color theme options
- Multiple calendar views available
- Easy to change event details
- Some features require premium
- Reminders are brief and easy to dismiss
- Weather feature lacks detail
Why we chose it?
DigiCal is my go-to app for scheduling because it's so flexible and customizable. I love having a variety of agenda views, like the day, week, and month, to choose from, and the widgets are fantastic for quickly checking my schedule. It also syncs seamlessly with my Google Calendar, so I can always stay on top of my appointments.
✨ Read more: app for daily planner
4. When I Work Team Scheduling
Easy employee scheduling, Effortless time tracking, Streamlined communication tools
Download:
Application information
| Category | Business |
| Downloads | Over 3.4 Million |
| Features | When I Work simplifies employee scheduling, time tracking, and communication, empowering managers to optimize their workforce and improve staff efficiency. |
| Who It’s For | Businesses of all sizes, especially those with hourly employees, looking for an efficient and user-friendly scheduling app. |
- Tags:
- Easy time tracking
- Fast Implementation
- Efficient Scheduling
When I Work Team Scheduling is an app for scheduling that streamlines communication and organization for workplaces. It's a powerful tool that provides a clear overview of work schedules, hours, and allows employees to easily request time off. While some users have reported occasional glitches with notifications and initial location issues, the app has proven to be a valuable resource for managing schedules, particularly for those who value flexibility. The ability to send time-off requests at any hour is a major plus, and the time clock system, along with clear timesheet viewing, add further convenience.
Pros & Cons
- Easy to use scheduling
- View timesheets and hours
- Request time off easily
- Helpful for team communication
- Notification system unreliable
- Location detection issues
- App updates sometimes needed
Why we chose it?
I'm absolutely hooked on When I Work! It's a game-changer for scheduling, especially with its super easy time clock, powerful messaging features, and the ability to approve time off requests and shift trades right on my phone. Plus, it's a breeze to keep track of the entire team schedule, making sure everyone's on the same page. I can't recommend it enough!
✨ Read more: app for tracking work hours
5. Employee Schedule & Time Clock
Easy shift scheduling and management, Effortless time tracking and reporting
Cost:
Free (Free), Essentials ($19.95/month)
Download:
Application information
| Category | Business |
| Downloads | Over 2.8 Million Downloads |
| Features | This app provides easy scheduling, time tracking, communication, payroll management, and HR features, making it an efficient tool for businesses. |
| Who It’s For | Small businesses and teams who need a user-friendly app for scheduling and managing employees. |
- Tags:
- Easy time tracking
- Seamless communication
- Automated scheduling
"Employee Schedule & Time Clock" is a mobile app that helps businesses manage their employee schedules, but it's not without its quirks. While users appreciate its core functionality for creating and viewing schedules, many find the messaging system frustratingly unreliable. Some also find the user interface confusing, leading to unexpected actions when navigating through menus. Despite these drawbacks, users do value the app for its ability to keep track of schedules and shifts, highlighting its usefulness as a core scheduling tool.
Pros & Cons
- Easy to schedule shifts
- Allows for time tracking
- Provides clear work schedule view
- Informative and useful features
- Messaging system unreliable
- UI can be counter-intuitive
- Issues with updates and messaging
Why we chose it?
You know, I've tried a bunch of scheduling apps, but Homebase really stands out. It's super easy to build and share schedules, even for large teams, and the time clock feature is a lifesaver for tracking hours and payroll. Plus, the built-in messaging makes communicating with my team a breeze, so no more chasing people down for shift updates!
✨ Read more: app for picking up shifts
6. 7shifts
Streamlined scheduling and communication, Effortless time tracking and payroll
Download:
Application information
| Category | Business |
| Downloads | Over 1.3 million downloads |
| Features | 7shifts streamlines restaurant scheduling, staff communication, time clocking, payroll, tip pooling, and more, simplifying team management. |
| Who It’s For | Restaurant owners, managers, and employees. |
- Tags:
- All-in-one solution
- Labor compliance
- Payroll and tip management
7shifts is a powerful app for scheduling that's designed to make managing restaurant staff a breeze. With its intuitive interface, you can easily create and manage schedules, track employee availability, and even communicate with your team directly through the app. While users have reported some minor glitches with notifications and chat features, the developers are quick to address and resolve issues, demonstrating their commitment to providing a smooth and reliable experience. 7shifts is a popular choice for restaurants looking for a comprehensive and efficient scheduling solution that keeps everyone on the same page.
Pros & Cons
- Simplifies restaurant scheduling
- Easy to use interface
- Streamlines communication with staff
- Provides time clocking and payroll features
- Notification issues after updates
- Chat feature bugs
- Shift pool display inconsistencies
Why we chose it?
As a huge fan of 7shifts, I'd recommend it in a heartbeat! It's the only app I've found that seamlessly combines scheduling, time tracking, payroll, and communication, making my life as a restaurant manager so much easier. I especially love the automatic shift notifications and the ability to easily track staff availability and time-off requests, which saves me tons of time and headaches.
7. Sling
Schedule employees in minutes, Track time and attendance, Communicate with team members
Download:
Application information
| Category | Productivity |
| Downloads | Over a million downloads |
| Features | Sling is an app for scheduling that simplifies workforce management with features for building schedules, tracking time, managing labor costs, and team communication. |
| Who It’s For | Businesses of all sizes and industries seeking to streamline scheduling and workforce management. |
- Tags:
- Easy employee scheduling
- Powerful workforce management
- Streamlined team communication
Sling is a mobile app for scheduling that boasts a powerful suite of features for managing employee work schedules and communication. While users praise the service Sling provides, the app itself has received mixed reviews, with many highlighting its unreliability and clunky user interface. From frustrating calendar sync issues and sporadic notifications to an overly complex scheduling process, users express a desire for a more stable and user-friendly experience. Despite its flaws, the app is seen as useful for employees to view schedules and communicate, but falls short for administrators who find the scheduling process more efficient on paper.
Pros & Cons
- Easy for employees to view schedule
- Allows communication without revealing numbers
- Simple for employees to send/receive messages
- Website offers better administrative features
- Unreliable performance on Android
- Scheduling is complicated in the app
- Limited administrative functionality in app
Why we chose it?
Sling is my go-to app for scheduling because it's super easy to use and packed with helpful features. I love that I can create schedules in minutes, track time effortlessly, and communicate with my team all in one place. Plus, Sling helps me stay on top of my budget by letting me monitor labor costs and manage overtime.
8. Calendly Mobile
Easy scheduling without emails, Calendar integrations for seamless flow
Download:
Application information
| Category | Business |
| Downloads | Over a million |
| Features | Calendly Mobile app simplifies scheduling by enabling users to create availability rules, share links, and schedule meetings directly from their mobile devices, seamlessly integrating with popular calendar services. |
| Who It’s For | Busy professionals, teams, and individuals seeking an efficient and user-friendly app for scheduling meetings and appointments. |
- Tags:
- Easy Setup
- Time-saving
- Seamless Integrations
Calendly Mobile is a scheduling app designed to streamline your meeting process, but its functionality falls short of its web counterpart. While it excels at notifying you about upcoming events and boasts a simple, user-friendly interface, many users find the app lacks crucial features like customization of notification settings. Despite the app's basic functionality, the seamless integration with your calendar and other platforms like Wix and Stripe makes Calendly a powerful tool for automating appointments and managing bookings. It's a great starting point for scheduling, but you'll likely need to rely on the web version for more advanced features and customization.
Pros & Cons
- Easy to see upcoming events
- Simple and easy to use
- No need to type credentials
- Smooth and efficient experience
- Mediocre features compared to web
- Basic app, limited functionality
- No custom notification settings
Why we chose it?
I'm a huge fan of Calendly Mobile! It's my go-to app for scheduling because it's super easy to use and seamlessly integrates with my calendar. Plus, I love that it automatically sends out reminders so I never miss a meeting. It's a real time-saver!
9. Square Appointments
Online booking for customers, Point of sale integration, Secure payment processing
Download:
Application information
| Category | Business |
| Downloads | Over 939 thousand downloads |
| Features | Square Appointments is a powerful app for scheduling that offers online booking, automatic appointment reminders, seamless payment processing, and no-show protection. |
| Who It’s For | Businesses of all sizes looking for a comprehensive scheduling and booking solution. |
- Tags:
- Online booking
- Secure payments
- Appointment reminders
Square Appointments is a powerful app for scheduling, offering a wide range of features to streamline your business operations. While it boasts a user-friendly interface and solid integration with Square's payment processing system, some users have voiced concerns about recent updates that have introduced bugs and limitations. While features like waitlist and pre-payment options are welcomed, the lack of bulk discounts and the increasing reliance on paid add-ons have left some feeling frustrated. Despite these drawbacks, Square Appointments remains a valuable tool for managing appointments, especially for businesses looking to utilize Square's existing ecosystem.
Pros & Cons
- Easy to book and schedule
- Integrates well with Square payments
- Offers waitlist feature for customers
- Allows pre-payment for appointments
- No bulk discount or package deals
- Clunky interface and frequent glitches
- Additional features come at extra cost
Why we chose it?
I love Square Appointments for scheduling! It's super easy to use, with tons of features to make my life easier, like online booking, automated reminders, and secure payments. The app is also super intuitive, so I can get up and running in no time. Plus, it seamlessly integrates with other Square products, making it a one-stop shop for my business needs.
10. Goldie
Online booking for clients, Automated appointment reminders, Secure online payments
Cost:
Free (Free), Goldie Pro ($19.99/month)
Download:
Application information
| Category | Productivity |
| Downloads | Over 634,000 downloads |
| Features | Goldie is an app for scheduling that allows users to manage their calendar, send reminders, take deposits, process payments, and create a free online booking page. |
| Who It’s For | Beauty professionals, hair stylists, nail salons, lash artists, barbers, and other professionals |
- Tags:
- Easy Appointment Scheduling
- Automated appointment reminders
- Online Booking Page
Goldie is a powerful mobile app for scheduling that's perfect for busy professionals like driving instructors. It simplifies appointment management by allowing you to send reminders and text messages with ease, making it much more convenient than traditional paper calendars. While the app offers a free version, some users have pointed out that the pricing structure might be a bit steep for those needing multi-device access. Despite this, the app's user-friendliness and helpful features have earned praise from users who appreciate its streamlined approach to scheduling.
Pros & Cons
- Easy to schedule appointments
- Convenient text reminders
- User-friendly interface
- Good for single-device users
- Expensive for multi-device use
- Automatic reminders issue
- Pricing structure is not ideal
Why we chose it?
Goldie is my go-to app for scheduling because it's super easy to use and lets me manage my clients and appointments all in one place. I love that I can send automatic reminders to my clients, so I don't have to worry about anyone missing their appointment. Plus, the built-in online booking feature means my clients can book themselves, which frees up my time to focus on what I do best!
11. Setmore Appointment Scheduling
Online booking and scheduling, Real-time calendar access, Automated appointment reminders
Cost:
Free (Free), Premium ($9/month)
Download:
Application information
| Category | Productivity |
| Downloads | Over half a million downloads |
| Features | Setmore is a powerful app for scheduling appointments that enables users to manage their calendars, book appointments, accept payments, and receive notifications, all from their mobile device. |
| Who It’s For | Ideal for individuals and businesses that need a convenient and efficient way to manage appointments. |
- Tags:
- Real-time scheduling
- Easy appointment management
- Seamless customer booking
Setmore Appointment Scheduling is a powerful app for scheduling that streamlines your business operations, making it easier to manage appointments and grow your client base. Whether you're a small barbershop owner, a personal trainer, or run a larger business with multiple locations, Setmore offers a user-friendly platform that integrates seamlessly with Google Maps, allowing new clients to book directly from their maps app. The free version is surprisingly robust, offering features that are invaluable for saving time and money, although a paid upgrade unlocks features like text reminders, which can significantly enhance customer engagement. While some users have noted occasional glitches with the calendar view, the overall experience is positive, particularly for businesses with a large number of clients, as Setmore's organizational tools help to keep everything organized and efficient.
Pros & Cons
- Easy to use for clients
- Integrates with Google Maps
- Great for small businesses
- Outstanding tech support
- Buggy calendar view switch
- Exporting is cumbersome
- Square integration lacks features
Why we chose it?
I'm a huge fan of Setmore! It's been a lifesaver for managing my busy schedule. The app makes it super easy to book appointments, send reminders, and even take payments, all from my phone. Plus, it seamlessly integrates with my other business tools, which is a huge time-saver. If you're looking for a reliable and user-friendly scheduling app, look no further than Setmore!
12. Picktime
Customizable booking page, Automated appointment reminders, Online payment processing
Download:
Application information
| Category | Productivity |
| Downloads | Over ten thousand downloads |
| Features | Picktime is an app for scheduling appointments, classes, group bookings, rentals, and staff management, offering customizable booking pages, automated reminders, and more. |
| Who It’s For | Salons, gyms, doctors, cleaning businesses, consultants, tutors, equipment rental businesses, and other small businesses. |
- Tags:
- Automated reminders
- Seamless Integrations
- Customizable Booking
Picktime is a user-friendly app for scheduling that simplifies managing appointments and bookings. Its clean and intuitive interface makes it easy to create and manage appointments, with features like automated reminders to help you stay on top of your schedule. While the app is highly functional, some users have suggested improvements to the booking page, such as making it easier to select appointment times and providing clear visual cues for available and booked slots. Overall, Picktime offers a robust set of features and a user-friendly design, making it a powerful tool for scheduling your business's appointments and managing your staff.
Pros & Cons
- Straightforward and easy to use
- Clean and neat interface
- Packed with useful features
- Good for scheduling appointments
- Difficult to select specific times
- No show slots not highlighted
- Booking display could be improved
Why we chose it?
Picktime is my go-to for scheduling because it's so user-friendly and packed with features! I love that I can customize my booking page to fit my brand, and the automated reminders help keep my schedule running smoothly. Plus, it's free to use, which is a huge bonus for small businesses like mine.