Keeping track of business expenses can be a real drag, especially when you're on the go. But don't worry, there are some awesome apps that can make your life way easier! These apps can help you categorize your spending, track receipts, and even generate reports to see where your money is going. It's like having a personal accountant in your pocket!
My top picks for the best expense-tracking apps are Money Manager & Expenses, QuickBooks Online Accounting, and CashBook. These apps are super easy to use, and they come with tons of features to help you stay organized and on top of your finances. Whether you're a freelancer, small business owner, or just want to get a handle on your spending, these apps are worth checking out!
| App | Logo | Available On | Reviews | Downloads | Features |
|---|---|---|---|---|---|
| 1. Money manager & expenses |  | Android, iOS | 4.9/5 | 8M+ | Budget tracking, Expense monitoring, User-friendly interface |
| 2. QuickBooks Online Accounting |  | Android, iOS | 4.7/5 | 7M+ | Automatic mileage tracking, Invoicing and estimates |
| 3. CashBook |  | Android, iOS | 4.8/5 | 4M+ | Effortless expense tracking, Seamless transaction management |
| 4. Expensify |  | Android, iOS | 4.7/5 | 3M+ | Effortless receipt tracking, Advanced expense categorization |
| 5. Receipt Scanner |  | Android, iOS | 4.8/5 | 554K+ | Automatic Receipt Scanning, Key Information Extraction |
| 6. BILL Spend & Expense (Divvy) |  | Android, iOS | 4.8/5 | 211K+ | Automated expense tracking, Real-time expense insights |
| 7. TrackWallet |  | Android | 4.6/5 | 138K+ | See all money in one place, Budgeting made real, Hassle-free recurring payments |
1. Money manager & expenses
Track business expenses effortlessly, Categorize spending for insights
Cost:
Free (Free), Premium ($5.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over 8 million downloads |
| Features | Track income and expenses, categorize transactions, set budgets, generate reports, analyze spending habits, create custom budgets, sync data across devices, manage multiple accounts, use reminders for bills, create recurring transactions, export data. |
| Who It’s For | Individuals and businesses looking for an app for tracking business expenses. |
- Tags:
- Easy to use
- Comprehensive overview
- Reliable tracker
"Money manager & expenses" is a powerful app for tracking business expenses, designed to empower you with a clear view of your financial health. The app excels at providing a comprehensive breakdown of your income and expenses, even across multiple accounts and currencies, ensuring accuracy and consistency. Users have praised its intuitive interface and detailed tracking capabilities, while also highlighting features like the ability to set expenses forecasts, choose recurring payment schedules, and view transactions by account for easy reconciliation. While the app's ads are present, they don't overly intrude on the user experience, allowing you to focus on managing your business finances with ease.
Pros & Cons
- Tracks expenses and income
- Supports multiple accounts and currencies
- Provides exchange rate consistency
- Offers detailed transaction history
- Lacks expenses forecast feature
- Graph lacks interactivity and labels
- Ads can be annoying and long
Why we chose it?
I've been using Money manager & expenses for a while now, and I have to say, it's a game-changer for tracking my business expenses! It's super easy to categorize transactions, which helps me see where my money is going. Plus, the reports are really helpful for making smart financial decisions. I also love how it integrates with my bank accounts and automatically pulls in transactions – that saves me so much time!
✨ Read more: app to cancel subscriptions
2. QuickBooks Online Accounting
Track expenses easily and accurately, Categorize transactions for better insights
Cost:
Simple Start ($25/month), Essentials ($50/month)
Download:
Application information
| Category | Business |
| Downloads | Over 6.9 million downloads |
| Features | Track income and expenses, create invoices, manage customers, generate reports, and collaborate with accountants, all in one easy-to-use app. |
| Who It’s For | Small businesses, freelancers, and self-employed individuals looking for an app for tracking business expenses. |
- Tags:
- Mobile accounting
- Expense Tracking
- Invoicing and estimates
QuickBooks Online Accounting is an app for tracking business expenses that's designed to simplify your financial life, but it has had some recent bumps in the road. While users rave about the convenience of tracking mileage and transactions on the go, there have been reports of features disappearing without warning, leaving some users scrambling to find alternative solutions. While the app has been updated to address some of these issues, users are still experiencing frustration with inconsistent features and clunky workflows. It remains to be seen whether QuickBooks Online Accounting can regain the trust of its users and live up to its promise of seamless financial management.
Pros & Cons
- Track business expenses easily
- Manage invoices and payments
- Generate financial reports
- Integrate with other apps
- App can be buggy
- Customer support can be slow
- Some features require paid plans
Why we chose it?
I've used a lot of apps for tracking business expenses, and QuickBooks Online Accounting is my go-to! It seamlessly connects to my bank accounts, automatically categorizes transactions, and lets me easily track mileage for tax deductions. Plus, it’s super user-friendly and lets me access my financial data anytime, anywhere. The ability to create invoices and track payments makes it a truly comprehensive solution.
✨ Read more: app for tracking mileage
3. CashBook
Track income and expenses, Generate detailed reports, Manage multiple ledgers
Download:
Application information
| Category | Business |
| Downloads | Over 4.3 million downloads |
| Features | CashBook simplifies expense tracking by allowing users to easily record daily cash entries, create ledgers, monitor income and sales, manage credit and debit transactions, and generate detailed reports. |
| Who It’s For | Business owners, entrepreneurs, and anyone looking for an easy-to-use app for tracking business expenses. |
- Tags:
- Easy expense tracking
- Seamless Transaction Management
- Effortless Payment Handling
CashBook is a simple yet powerful app for tracking business expenses, perfect for small business owners and anyone needing to keep track of income and outgo. It allows you to easily record expenses and income, even on the go, with plenty of space for detailed notes. The app's clean design makes it easy to navigate and understand, and you can even export your data to Excel or PDF for further analysis. Users consistently rave about its user-friendliness and the ability to generate reports, which makes managing finances a breeze.
Pros & Cons
- Simple expense and income tracking
- Exports data to Excel and PDF
- Detailed expense recording capabilities
- User-friendly and easy to navigate
- Limited recurring payment features
- More features could be added
- No support for automatic bank syncing
Why we chose it?
CashBook is my go-to for tracking business expenses because it's so easy to use! I love that I can add daily entries, create ledgers, and see my account balance instantly. The best part? It’s super customizable, so I can tailor it to my specific needs – whether it’s tracking sales, expenses, or payments.
✨ Read more: app for receipts
4. Expensify
Smart receipt scanning and organization, Automated expense categorization and reporting
Download:
Application information
| Category | Business |
| Downloads | Over 2.5 million downloads |
| Features | Expensify offers receipt scanning, expense tracking, automatic expense categorization, customizable categories, multi-level approval workflows, and report generation, making it a powerful tool for managing business finances. |
| Who It’s For | Individuals and businesses looking for a comprehensive app for tracking business expenses. |
- Tags:
- Effortless Expense Tracking
- Intelligent Receipt Scanning
- Automated Expense Categorization
Expensify is an app for tracking business expenses that boasts a sleek, intuitive design and a smooth user flow. It's packed with features, like a powerful receipt scanner and report generator, but unfortunately, its execution falls short. Users report frequent bugs and glitches, including issues with the receipt recognition technology, app freezing, and unexpected changes in expense categorization. While Expensify excels at capturing receipts and generating reports, the lack of consistency and the inability to easily match expense entries with their corresponding images creates a frustrating experience. Despite its promise, Expensify needs significant improvement to deliver a truly reliable and user-friendly experience for those seeking to streamline their business expense tracking.
Pros & Cons
- Great UX and design
- Smooth workflow
- Decent OCR functionality
- Captures receipts efficiently
- Buggy and unreliable
- Frequent app freezes
- Mileage tracking issues
- Unordered receipt images
Why we chose it?
Expensify is my go-to for tracking business expenses because it's super easy to use and saves me tons of time. I love how I can just snap a photo of a receipt and it automatically extracts the details. Plus, with its smart reporting features, I can quickly see where my money is going and stay on top of my budget. If you're looking for an app that makes expense tracking a breeze, Expensify is the way to go!
✨ Read more: app to borrow money
5. Receipt Scanner
Automatic receipt scanning and extraction, Cloud storage for safe receipt access
Cost:
Free (Free), Premium ($9.99/month)
Download:
Application information
| Category | Business |
| Downloads | Over half a million downloads |
| Features | The app simplifies expense tracking by automatically extracting key information from receipts using AI, making it easy to manage and organize business expenses. |
| Who It’s For | Individuals and teams looking for a streamlined and efficient way to track business expenses. |
- Tags:
- Automatic Receipt Scanning
- Key Information Extraction
- Receipt Storage and Organization
Receipt Scanner is a powerful mobile app designed for tracking business expenses, offering a seamless and efficient way to manage your financial records. Its intuitive interface allows you to quickly scan receipts, automatically extracting key information like date, total cost, and tax amount. This intelligent tool even calculates totals for clients and allows for manual entry if a receipt is unclear, all while storing your receipts securely. While the app shines in its core functionality, users have pointed out room for improvement in areas like report size limitations and user interface design.
Pros & Cons
- Scans receipts automatically
- Calculates totals and tax
- Tracks expenses by category
- Manages expenses as a team
- Large report file size
- Tax amount often needs adjusting
- Unintuitive user interface
Why we chose it?
I absolutely love Receipt Scanner for tracking my business expenses! It's super fast and easy to use – just snap a pic of the receipt and the app does the rest. Plus, the automatic categorization and expense reporting features make it a breeze to stay organized and on top of my finances. It's a game-changer for any busy entrepreneur!
✨ Read more: app for budgeting
6. BILL Spend & Expense (Divvy)
Automated expense tracking & reporting, Real-time budget insights & control
Download:
Application information
| Category | Business |
| Downloads | Over 200,000 downloads |
| Features | BILL Spend & Expense (Divvy) offers automated expense tracking, corporate cards, real-time budget insights, and customizable spending controls. |
| Who It’s For | Businesses of all sizes looking for an efficient way to manage their expenses. |
- Tags:
- Automated expense management
- Real-time expense tracking
- Physical and virtual corporate cards
BILL Spend & Expense (Divvy) is a mobile app designed to simplify business expense tracking, offering a streamlined way to manage company spending on the go. While the app excels in its core function of tracking budgets and providing quick expense overviews, users have reported significant frustrations with the activation process and app performance. Issues like slow loading times, inconsistent functionality, and missing features compared to the website detract from the user experience. While the app offers convenience for on-the-go budget monitoring, its clunky navigation and unreliable performance may leave users seeking more robust and user-friendly options for managing their business expenses.
Pros & Cons
- Convenient for budget tracking
- Fast review on the go
- Easy expense tracking
- Saves receipts to camera roll
- Difficult card activation process
- Limited functionality compared to website
- App is slow and clunky
Why we chose it?
BILL Spend & Expense (Divvy) is a game-changer for tracking business expenses! It combines physical and virtual corporate cards with powerful expense management software, making it incredibly easy to keep track of spending. You'll love the real-time insights and automated reporting, helping you make smart financial decisions for your business.
7. TrackWallet
Expense tracking for every business, Automated receipt scanning and storage
Cost:
Free (Free), Premium ($4.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over 137 thousand downloads |
| Features | TrackWallet is an app for tracking business expenses, allowing you to categorize spending, create budgets, manage recurring bills, and generate reports for insights into your finances. |
| Who It’s For | Business owners, freelancers, and anyone seeking a dedicated app for tracking their business expenses. |
- Tags:
- Real-time Tracking
- Effortless Budgeting
- Seamless Multi-Currency
TrackWallet is a powerful mobile app designed specifically for tracking business expenses, offering a streamlined and intuitive experience that even beginners can appreciate. Users praise its simple yet effective categorization system, allowing for manual entry of income and expenses without the hassle of bank account syncing. The app's dark theme is a welcome feature for those who work long hours, and its reliable performance and responsive developer make it a true gem. While the budgeting features are still under development, TrackWallet excels as an expense tracker, providing clear insights into your business spending patterns.
Pros & Cons
- Easy to track income/expenses
- Categorize expenses and income
- Intuitive and user-friendly
- Dark theme option available
- Budget transactions not displayed
- Limited icon usage for categories
- Cloud saving requires manual action
Why we chose it?
TrackWallet is my go-to app for tracking business expenses because it's super easy to use and keeps everything organized. I love that I can categorize expenses and see detailed reports at a glance, making it simple to see where my money is going. Plus, TrackWallet's automatic expense tracking and seamless integration with my bank accounts really saves me time and hassle.