9 Best apps for tracking business expenses on mobile Android, iPhone

Managing business expenses can be a daunting task, but with the right mobile app, you can simplify the process and stay on top of your finances. Two of the best options are Money Manager Expense & Budget and Rocket Money, both of which offer robust features for tracking expenses, creating budgets, and generating reports. Another popular choice is Money manager & expenses, which is known for its user-friendly interface and customizable expense categories.

App Logo Available On Reviews Downloads Features
1. Money Manager Expense & Budget Money Manager Expense & Budget Icon Android, iOS 4.8/5 18M+ Double entry accounting, Budget and expense management
2. Rocket Money Rocket Money Icon Android, iOS 4.3/5 9M+ Track net worth, Cancel subscriptions, Negotiate lower bills
3. Money manager & expenses Money manager & expenses Icon Android, iOS 4.9/5 8M+ Budget tracking, Expense monitoring, User-friendly interface
4. QuickBooks Online Accounting QuickBooks Online Accounting Icon Android, iOS 4.7/5 7M+ Automatic mileage tracking, Invoicing and estimates
5. CashBook CashBook Icon Android, iOS 4.8/5 4M+ Effortless expense tracking, Seamless transaction management
6. Expensify Expensify Icon Android, iOS 4.7/5 3M+ Effortless receipt tracking, Advanced expense categorization
7. Receipt Scanner Receipt Scanner Icon Android, iOS 4.8/5 554K+ Automatic Receipt Scanning, Key Information Extraction
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1. Money Manager Expense & Budget

Money Manager Expense & Budget Icon

Double entry accounting, Budget and expense management


Cost: Money Manager Expense & Budget (Free), Money Manager Expense & Budget Pro ($4.99)

Money Manager Expense & Budget is the #1 financial planning and expense tracking app for businesses and individuals. With over 17 million downloads, it helps users manage their finances, track expenses, and create budgets. The app offers a variety of features, including:

  • Expense tracking: Track your business expenses with ease.
  • Budgeting: Create budgets and track your progress.
  • Financial reports: Generate reports to analyze your financial data.
  • Cloud synchronization: Keep your data safe and accessible across all your devices.
  • Real-time insights: Get real-time insights into your financial performance.

Money Manager Expense & Budget is the perfect tool for businesses and individuals who want to take control of their finances.

Download:

Money Manager Expense & Budget - Double entry accounting, Budget and expense management
  • Tags:
  • Double-entry bookkeeping
  • Budget and expense manager
  • Personal asset management

Application information:

Comments and Reviews from users:

Irene Primeaux: “UPDATE #1: I'm at around the 5-month mark and still happy but also still missing split categories and a way to mark transactions as reconciled. Still one of the best apps out there, and I've tried dozens over the years. Looking forward to the next update! ***** So far, I'm liking what I see. Like it enough to spend 2 hours entering a good portion of my financial information. I'd like to see an option for split categories and maybe a secondary account with the premium version.” – 4/5 in Play Store

✨ Read more: app to cancel subscriptions

2. Rocket Money

Rocket Money Icon

Track net worth, Cancel subscriptions, Negotiate lower bills


Cost: Free, Premium (3.49)

Rocket Money is a mobile app that helps you track your business expenses. It lets you snap photos of receipts, categorize expenses, and generate reports. Rocket Money also offers a premium subscription that includes features like expense tracking, budgeting, and bill negotiation. The app is available for both iOS and Android devices.

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Download:

Rocket Money - Track net worth, Cancel subscriptions, Negotiate lower bills
  • Tags:
  • Net worth tracking
  • Subscription management
  • Bill negotiation

Application information:

Downloads 8,735,985
Features Manage and cancel subscriptions, lower bills, track expenses, create budgets, monitor cash flow, and improve credit scores.
Pros User-friendly interface, comprehensive features, personalized recommendations, helps save money and improve financial well-being.
Cons Can be slow to update, some features require a premium subscription, may not be suitable for complex financial situations.

✨ Read more: app for tracking mileage

3. Money manager & expenses

Money manager & expenses Icon

Budget tracking, Expense monitoring, User-friendly interface

Money manager & expenses is an easy and user-friendly app for tracking of your expenses. It helps you to manage your personal finances and business expenses. You can add your expenses manually or import them from your bank account. The app will categorize your expenses and provide you with reports on your spending. You can also set budgets and track your progress towards them. Money manager & expenses is a great way to stay on top of your finances and make sure that you are not overspending.

Download:

Money manager & expenses - Budget tracking, Expense monitoring, User-friendly interface
  • Tags:
  • Easy to use
  • Comprehensive overview
  • Reliable tracker

Application information:

Downloads 8149410
Features Intuitive interface, multiple account support, budgeting tools, expense tracking, reporting, and data export.
Pros User-friendly, helps manage finances effectively, provides insights into spending habits.
Cons Limited customization options, occasional bugs and crashes, may require a learning curve for some users.

Comments and Reviews from users:

Genealogy Genius: “This is a great app for tracking expenses and income through multiple accounts, and even multiple currencies (exchange rate consistent with bank statement!). The only improvement that I can suggest is adding the ability to see transactions per account, for reconciliation purposes (aha! I just saw how to do this! So this app is perfect!!!). There are ads but they aren't too annoying except that you have to wait for the entire ad to run, but the volume on the ad can be turned off.” – 5/5 in Play Store

L S: “Very nice app for keeping track of expenses. One thing I think can really improve though - when selecting the category for an expense, there is very little space for the name of the category. Especially when I may break down a category into multiple subcategories (eg. Food & Bev: Groceries, Food & Bev: Restaurants, Food & Bev: Alcohol, etc) I can only see the first few characters, making it hard to tell which one I'm selecting. Another suggestion on that note - subcategories would be awesome.” – 4/5 in Play Store

✨ Read more: app for receipts

4. QuickBooks Online Accounting

QuickBooks Online Accounting Icon

Automatic mileage tracking, Invoicing and estimates


Cost: Free, Simple Start (25)

QuickBooks Online Accounting is a mobile app that helps you track your business expenses with ease. It lets you create invoices, manage expenses, and view your small business finances on the go. With QuickBooks Online Accounting, you can snap a photo of a receipt and it will automatically add the expense to your account. You can also track mileage, categorize expenses, and generate reports. The app is user-friendly and integrates with other QuickBooks products, making it a great option for small businesses.

Download:

QuickBooks Online Accounting - Automatic mileage tracking, Invoicing and estimates
  • Tags:
  • Mobile accounting
  • Expense Tracking
  • Invoicing and estimates

Application information:

Downloads 6,954,920
Features Manage invoices, expenses, and finances for small businesses with ease.
Pros User-friendly interface, integrates with other apps, mobile access.
Cons Limited customization options, may not be suitable for large businesses.

✨ Read more: app to borrow money

5. CashBook

CashBook Icon

Effortless expense tracking, Seamless transaction management


Cost: Free, Premium (499)

CashBook is a mobile app that helps businesses track their expenses and manage their finances. It allows users to add daily cash entries, create ledgers, and view their account balance instantly. The app is designed to be user-friendly and efficient, making it easy for businesses to stay on top of their finances. With CashBook, businesses can save time and money by automating their expense tracking and reporting tasks.

Download:

CashBook - Effortless expense tracking, Seamless transaction management
  • Tags:
  • Easy expense tracking
  • Seamless Transaction Management
  • Effortless Payment Handling

Application information:

Downloads 4,308,563
Features Manage your daily cash transactions, create ledgers, track your account balance, and get insights into your cash flow.
Pros Simple and easy to use, helps you keep track of your cash flow, secure and reliable.
Cons May not be suitable for businesses with complex accounting needs, limited reporting options, and no integration with other accounting software.

Comments and Reviews from users:

Keisha: “I love, love, love this app!!! My only wish is that we would have more remarks space. I often run out of space/characters when inputting notes/remarks. I type just as much as I like to talk 😃 Other than that, for me, no complaints... not really a complaint but a request.” – 5/5 in Play Store

Debi Dorman: “Just signed up a few days ago and this app is PERFECT!!!! I am a small business and need to keep track of income and outgo. Also good for keeping track of medical expenses that need to be reimbursed from our HSA acct. Very user friendly and easy to navigate. Love the report generating feature too. Big time saver for me! Thank you for creating this!!!!” – 5/5 in Play Store

✨ Read more: app for budgeting

6. Expensify

Expensify Icon

Effortless receipt tracking, Advanced expense categorization


Cost: Free, Premium (9.99)

Expensify is a mobile app that helps businesses track expenses, manage receipts, and generate reports. It simplifies expense management by automating data entry, eliminating the need for manual expense reports. Expensify uses optical character recognition (OCR) to extract data from receipts, and its SmartScan technology allows users to scan receipts with their phone's camera. The app also integrates with major credit cards, bank accounts, and accounting software, providing a comprehensive view of business expenses. With Expensify, businesses can save time, reduce errors, and improve compliance with expense policies.

Download:

Expensify - Effortless receipt tracking, Advanced expense categorization
  • Tags:
  • Effortless Expense Tracking
  • Intelligent Receipt Scanning
  • Automated Expense Categorization

Application information:

Downloads 2,534,184
Features Expensify is an expense tracking app that allows users to track expenses, manage receipts, and generate reports.
Pros Easy to use, great customer support, integrates with a variety of accounting software.
Cons Can be expensive for some users, may not be suitable for businesses with complex expense reporting needs.

Comments and Reviews from users:

A Google user: “Very very good. Not perfect. Smartscan often misses obvious currency indicators, which requires manual correction, but compared to entering everything manually, it's fantastic. Saves me at least an hour per month, probably more. Support team sometimes slow to respond (and sometimes I feel like I'm chatting with a clueless bot) but they do follow up and incorporate feedback and suggestions.” – 4/5 in Play Store

A Google user: “2nd Update: Fixed the basic issue and are working on correcting how mileage is recording. You realize how much you depend on an app when it goes down. Update: still no response or help with issue of Mileage not uploading. All of a sudden I keep getting an error saying expense not created. Asked for help. Told to uninstall and reinstall - did Nothing! And now not responding in a timely manner to additional requests for help.” – 4/5 in Play Store

7. Receipt Scanner

Receipt Scanner Icon

Automatic Receipt Scanning, Key Information Extraction


Cost: Receipt Scanner - Free, Receipt Scanner - Pro (4.99)

Receipt Scanner is an expense tracking app that uses AI to scan and categorize receipts. It allows users to manage business expenses as a team, making it an ideal solution for small businesses and freelancers. The app is easy to use and can save time and money by automating the expense tracking process. It also integrates with popular accounting software, making it easy to export expenses for tax purposes. With over 550,000 downloads, Receipt Scanner is a trusted and reliable expense tracking solution.

Download:

Receipt Scanner - Automatic Receipt Scanning, Key Information Extraction
  • Tags:
  • Automatic Receipt Scanning
  • Key Information Extraction
  • Receipt Storage and Organization

Application information:

Downloads 553912
Features Expense tracker with AI receipts smart scan. Manage business expenses as a team.
Pros Easy to use, accurate receipt scanning, team collaboration.
Cons Limited free features, requires paid subscription for full functionality, may not be suitable for complex expense tracking needs.

Comments and Reviews from users:

Victoria: “Updated review: Great for tracking reciepts and adding up total costs and percentage by category. This service could improve by having a better UX designer. For example, searching for certain calculations by quarterly, monthly, etc should be self explainatory. They should get rid of the bar graph summary, it takes too much space. We shouldnt have to click on something else to full summary. It should be on the first page with the various tabs/options visually available, bigger.” – 5/5 in Play Store

Anna Ginn: “This app is super helpful for small businesses to keep track of expenses. If they come out with an app that also will track income receipts, that would be huge! It's hard enough to keep up with the books, but this app definitely helps. Sometimes the camera has issues focusing or picking up the right info so it is not perfect, but still worth it for a pay as you want app” – 4/5 in Play Store

8. BILL Spend & Expense (Divvy)

BILL Spend & Expense (Divvy) Icon

Automated expense tracking, Real-time expense insights


Cost: Free, Paid (Contact sales for pricing)

BILL Spend & Expense (Divvy) is a mobile app that helps businesses track and manage their expenses. It allows employees to easily capture receipts, categorize expenses, and submit expense reports for approval. The app also integrates with the Divvy corporate card, which provides businesses with real-time visibility into their spending. With BILL Spend & Expense (Divvy), businesses can save time and money by automating their expense management process.

Download:

BILL Spend & Expense (Divvy) - Automated expense tracking, Real-time expense insights
  • Tags:
  • Automated expense management
  • Real-time expense tracking
  • Physical and virtual corporate cards

Application information:

Downloads 210798
Features Corporate cards + expense mgt.
Pros Easy to use, great customer service
Cons Some users have reported issues with the app crashing or freezing

Comments and Reviews from users:

A Google user: “This was literally the most difficult card I've ever tried to activate. The app kept crashing so I couldn't activate. Contact customer service and I'm directed to the link in the email, then the email link only works in chrome, but you can't activate from there. You can ONLY activate in the app. These are a great concept, but a horrible activation process! Any other card on the planet I would just have to call a number or login to a website. This was app, customer service, email, customer service, new browser, email again, then app again.” – 2/5 in Play Store

A Google user: “The app mostly does what I need it to. But there's so much functionality from the website that just isn't in the app, for example, managing people, filtering transactions, and viewing reports. In addition, the app is just so slow. When I tap a notification to categorize the purchase, I have to log in (every time) it then loads like three different pages, one after another, before it loads the page to categorize the purchase. From a UX standpoint, this is just awful and uncomfortable to use.” – 2/5 in Play Store

9. TrackWallet

TrackWallet Icon

See all money in one place, Budgeting made real, Hassle-free recurring payments


Cost: TrackWallet Free, TrackWallet Pro (4.99)

TrackWallet is a user-friendly expense tracking app designed to help individuals and small businesses manage their finances effortlessly. With its intuitive interface and comprehensive features, TrackWallet allows users to easily record expenses, categorize transactions, and generate detailed reports. By leveraging the power of mobile technology, TrackWallet empowers users to track their expenses anytime, anywhere, ensuring accurate expense management and informed financial decision-making.

Download:

TrackWallet - See all money in one place, Budgeting made real, Hassle-free recurring payments
  • Tags:
  • Real-time Tracking
  • Effortless Budgeting
  • Seamless Multi-Currency

Application information:

Downloads 137611
Features Easy-to-use money manager app with expense tracking, budget planning, and bill reminders.
Pros Simple and intuitive interface, automatic expense categorization, customizable budgeting.
Cons Limited reporting options, may not be suitable for complex financial needs, occasional bugs.

Comments and Reviews from users:

uzasi: “Tracking expenses and income with this app. Best app for me. However, budget transactions do not appear. Good for tracking income and expenses, still need work on the budgeting part. Something I would like is that all of the icons can be used. (Example: Icons afor accounts and icons for categories are separate.) I have an account that I'm saving for a future car and would like to use the car icon, but I can't since they are separate.” – 4/5 in Play Store

Teresa H: “The one-time purchase of the premium version of the app is definitely worth it! I am new to adulting/budgeting. I like to categorize my expenses and income by hand, no hassle like other apps to sync to a bank account only for it to have connectivity issues. I can see how much I am spending or raking in per month. With premium, you can save to the cloud (manually do it), and export data into a file. This is the best app! I recommend the premium version of this app. Easy to use! Beginner-Friendly!” – 5/5 in Play Store