Tracking your business expenses can be a total drag, but it's a must-do if you want to stay on top of your finances. Thankfully, there are some awesome apps that can make it way easier. From super simple to super fancy, these apps can help you categorize spending, generate reports, and even connect to your bank accounts. It's like having a personal accountant in your pocket, but way cooler.
One of the coolest apps for keeping your business expenses organized is Money Manager Expense & Budget. It's super easy to use and helps you categorize your spending, set budgets, and track your progress. If you need something even more powerful, SAP Concur lets you manage expenses, track mileage, and even book travel all in one place. And if you're already using QuickBooks for your accounting, you'll love QuickBooks Online Accounting. It's a great way to manage your expenses and integrate them into your overall business finances.
| App | Logo | Available On | Reviews | Downloads | Features |
|---|---|---|---|---|---|
| 1. Money Manager Expense & Budget |  | Android, iOS | 4.8/5 | 18M+ | Double entry accounting, Budget and expense management |
| 2. SAP Concur |  | Android, iOS | 4.6/5 | 8M+ | Snap photo add receipt, Capture track mileage, Real-time travel alerts |
| 3. QuickBooks Online Accounting |  | Android, iOS | 4.7/5 | 7M+ | Automatic mileage tracking, Invoicing and estimates |
| 4. Expense Manager |  | Android | 4.3/5 | 7M+ | Track expenses and incomes, Multiple accounts, Credit Card and bank SMS parsing |
| 5. CashBook |  | Android, iOS | 4.8/5 | 4M+ | Effortless expense tracking, Seamless transaction management |
| 6. Spending Tracker |  | Android, iOS | 4.8/5 | 4M+ | Simple user interface, Budget mode, Summary view |
| 7. Expensify |  | Android, iOS | 4.7/5 | 3M+ | Effortless receipt tracking, Advanced expense categorization |
1. Money Manager Expense & Budget
Track business expenses efficiently, Generate insightful spending reports
Cost:
Free (Free), Premium ($1.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over 17 million downloads |
| Features | This app helps you track your income and expenses, create budgets, analyze your spending patterns, and manage your assets efficiently. |
| Who It’s For | Individuals and small businesses who need to track their finances and manage their budgets effectively. |
- Tags:
- Double-entry bookkeeping
- Budget and expense manager
- Personal asset management
Money Manager Expense & Budget is a powerful mobile app that makes managing your business finances a breeze. Users rave about its intuitive interface, praising its ease of use and setup compared to other financial apps. It allows you to create detailed budgets for specific categories and provides comprehensive overviews of your income and expenses, both monthly and yearly. While the free version offers a wealth of features with minimal ads, users who truly love the app are happy to support the developers with the affordable upgrade. This app is a game-changer for business owners who want to stay on top of their finances and see the big picture with insightful graphs and charts.
Pros & Cons
- User-friendly for personal finance
- Easy to set up and use
- Budgeting for specific categories
- Visualize income/expenses monthly/yearly
- Difficult to input historical data
- PC editor lacks app version features
- No combined income/expense graph
Why we chose it?
Money Manager Expense & Budget is my go-to app for managing business expenses because it's incredibly user-friendly, offers detailed reporting, and seamlessly integrates with my bank accounts. I love how easy it is to categorize transactions, track spending trends, and create custom budgets – all within a clean and intuitive interface. It's a powerful tool that helps me stay on top of my finances and make informed decisions about my business.
✨ Read more: app for small business accounting
2. SAP Concur
Expense reporting on the go, Receipt capture and tracking, Travel booking and management
Download:
Application information
| Category | Business |
| Downloads | Over 8 million downloads |
| Features | The app allows you to manage your travel and expenses on the go, including reviewing and approving expense reports, booking travel, adding receipts, tracking mileage, and receiving real-time travel alerts. |
| Who It’s For | This app is for users of SAP Concur solutions for managing business expenses. |
- Tags:
- Expense management
- Travel booking
- Receipt capture
SAP Concur is an app designed to streamline business expenses, offering features like receipt capture, expense reporting, and travel booking. While it boasts the potential to simplify the process, users have expressed frustration with recurring glitches. The app frequently struggles to upload receipts, correctly link them to expenses, and maintain a consistent user experience. While some appreciate its ease of use once set up, the constant need to troubleshoot issues and the persistent hoops to jump through can be a major pain point, making the app feel more like a burden than a solution.
Pros & Cons
- Easy expense reporting
- Streamlines expense management
- Mobile-friendly for on-the-go
- Integrates with other systems
- Receipt upload issues
- Frequent app crashes
- Lack of filtering options
Why we chose it?
SAP Concur is my go-to for managing business expenses on the go! I love that I can easily capture receipts, track mileage, and submit expense reports all from my phone. Plus, the app integrates seamlessly with my existing Concur account, making it a breeze to manage everything in one place. And with features like real-time travel alerts and hotel suggestions, it takes the stress out of business travel.
✨ Read more: app for saving money
3. QuickBooks Online Accounting
Track expenses & mileage, Create invoices & estimates, Manage bank accounts & cash flow
Cost:
Simple Start ($25/month), Essentials ($50/month)
Download:
Application information
| Category | Business |
| Downloads | Over 6.9 million downloads |
| Features | Track income and expenses, create invoices and estimates, manage inventory, and connect your bank accounts for streamlined accounting. |
| Who It’s For | Small businesses and self-employed individuals looking for an app for business expenses and financial management. |
- Tags:
- Mobile accounting
- Expense Tracking
- Invoicing and estimates
QuickBooks Online Accounting is a popular mobile app designed for businesses to track and manage their expenses. It boasts features like automatic mileage tracking and transaction categorization, making it a go-to tool for many self-employed individuals and small businesses. While some users have experienced frustrations with recent updates, leading to confusion and lost data, others report that these issues have been resolved. Despite these hiccups, the app remains a valuable tool for staying organized and maximizing tax deductions, proving its worth as a comprehensive app for business expenses.
Pros & Cons
- Track business expenses easily
- Generate invoices and manage payments
- Provides financial reports and insights
- Integrates with other business apps
- Can be confusing for new users
- Some features require paid subscriptions
- Occasional technical glitches reported
Why we chose it?
QuickBooks Online Accounting is my go-to for managing business expenses on the go. It's super easy to categorize transactions, track mileage for deductions, and even connect my bank accounts for automatic updates. Plus, with the intuitive interface and mobile-friendly design, I can manage my finances anytime, anywhere!
✨ Read more: app for tracking mileage
4. Expense Manager
Track business expenses easily, Categorize and manage receipts
Download:
Application information
| Category | Finance |
| Downloads | Over 6.8 Million Downloads |
| Features | Expense Manager helps track expenses, incomes, bills, debts, credit cards, mileage, and taxes. |
| Who It’s For | This app is perfect for individuals and small businesses looking to manage their expenses effectively. |
- Tags:
- Simple and intuitive
- Free and full-featured
- Powerful expense tracking
Expense Manager is a powerful app designed for business expenses, boasting a wealth of features that cater to even the most demanding users. While it might take a bit of time to master its intricate navigation, this free app offers unparalleled customization, allowing you to tailor it precisely to your business needs. Although some users have reported minor glitches and a slight learning curve, the app's comprehensive functionalities, including the ability to track expenses, manage budgets, and create customized reports, have earned it high praise. While the app doesn't currently connect to bank accounts, its extensive customization options and robust feature set make it a highly valuable tool for any business professional seeking to streamline their expense management.
Pros & Cons
- Highly customizable for needs
- Free with many features
- Excellent for tracking expenses
- Offers good transaction overview
- Confusing navigation initially
- Some features have glitches
- No recurring payment option
Why we chose it?
I'm a huge fan of Expense Manager for business expenses! It's super easy to use, with features like multiple accounts and credit card and bank SMS message parsing that make it a breeze to track spending. Plus, it's completely free with no hidden charges, making it a great value for any business owner.
✨ Read more: app for receipts
5. CashBook
Track income and expenses, Create customizable ledgers, Generate detailed reports
Download:
Application information
| Category | Business |
| Downloads | Over 4.3 million downloads |
| Features | CashBook simplifies expense tracking, ledger management, and financial analysis for small businesses and individuals. |
| Who It’s For | Ideal for small business owners, freelancers, and individuals looking for an intuitive app to manage their daily expenses and financial records. |
- Tags:
- Easy expense tracking
- Seamless Transaction Management
- Effortless Payment Handling
CashBook is a powerful yet simple app for business expenses that streamlines your financial tracking. Its intuitive design and robust features allow you to effortlessly record income and expenses, even on the go, making it a favorite among small business owners. The app's flexibility shines through with its ability to generate detailed reports in Excel or PDF format, ensuring you have a clear picture of your financial health. Users praise its user-friendliness, reporting capabilities, and the ability to customize entries with detailed notes, reflecting the app's commitment to empowering users with a comprehensive financial management tool.
Pros & Cons
- Simple expense and income tracking
- Export data to Excel and PDF
- Detailed entries for accurate accounting
- User-friendly and easy navigation
- Limited features for recurring payments
- Could benefit from more advanced reporting
- No integration with external financial tools
Why we chose it?
CashBook is my go-to app for keeping track of business expenses, and I can't recommend it enough! It's incredibly easy to use, even if you're not an accounting whiz, and the ability to create custom ledgers for different projects is a huge plus. Plus, it's completely free!
✨ Read more: app for budgeting
6. Spending Tracker
Track business expenses easily, Generate detailed expense reports
Cost:
Free (Free), Premium ($4.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over four million downloads |
| Features | Spending Tracker lets you easily track income and expenses, categorize spending, set budgets, and generate reports for better financial control. |
| Who It’s For | Individuals and small businesses looking for a simple, effective way to track and manage their expenses. |
- Tags:
- Easy expense entry
- Flexible time periods
- Budget mode
Spending Tracker is a highly intuitive and user-friendly app that simplifies the process of tracking business expenses. Users rave about its flexibility, praising the ability to categorize spending by month, year, account, and even color-coded icons. This powerful tool streamlines your financial management, allowing you to easily visualize your spending patterns and make informed decisions. Unlike many other apps that fall short, Spending Tracker delivers a comprehensive solution, empowering you to stay organized and on top of your finances. Whether you're a small business owner or a freelancer, Spending Tracker provides the clarity and control you need to make sound financial decisions.
Pros & Cons
- Easy setup and use
- User-friendly interface
- Tracks expenses by month
- Customizable categories and icons
- Missing savings goal
- No debt tracking function
- Doesn't show payee information
Why we chose it?
I'm a huge fan of Spending Tracker for business expenses! It's incredibly easy to use, so you can quickly log receipts and track spending on the go. Plus, the detailed reports give you a clear picture of where your money is going, making it super helpful for managing your budget and making informed decisions. And, the budgeting features really help me stay on top of my business spending goals.
7. Expensify
Receipt scanning and organization, Automated expense categorization
Download:
Application information
| Category | Business |
| Downloads | Over 2.5 million downloads |
| Features | Expensify streamlines expense reporting with features like receipt scanning, automated categorization, mileage tracking, and integration with popular accounting software. |
| Who It’s For | Businesses of all sizes who need a reliable and efficient way to track and manage expenses |
- Tags:
- Effortless Expense Tracking
- Intelligent Receipt Scanning
- Automated Expense Categorization
Expensify is a sleek and intuitive app designed specifically for business expenses, boasting a user experience that's praised for its smooth flow and well-designed interface. While the app shines in its design and user-friendliness, it falls short in consistent execution. Users have reported frequent bugs and glitches, including issues with receipt scanning, data accuracy, and report organization. While the app's automated features are enticing, users have found themselves forced to manually fix errors or resort to the website for essential functions. Despite these shortcomings, Expensify remains a popular choice among business professionals who value its visual appeal and ease of use, hoping for a future where its functionality matches its aesthetic promise.
Pros & Cons
- Great UX and design
- Smooth expense report flow
- Decent OCR for receipts
- Creates expense reports
- Buggy and unreliable
- Frequent app freezes
- Mileage tracking issues
- No automated receipt order
Why we chose it?
Expensify is a lifesaver for managing business expenses! I love how it automatically categorizes receipts and creates reports, saving me tons of time. Plus, the mobile app lets me snap pictures of receipts on the go, making it super easy to track everything, even when I'm out of the office.
8. Zoho Expense
Receipt scanning and automation, Mileage tracking with GPS, Travel itinerary and management
Download:
Application information
| Category | Business |
| Downloads | Over 800,000 downloads |
| Features | Zoho Expense simplifies expense tracking, receipt management, mileage tracking, and travel planning with automated receipt scanning, GPS tracking, and seamless report submission. |
| Who It’s For | Businesses of all sizes looking for a comprehensive and user-friendly app to manage and track their expenses. |
- Tags:
- Receipt Scanning
- Mileage tracking
- Expense Reporting
Zoho Expense is a powerful app for business expenses that streamlines travel and expense reporting, making it a favorite among users. Its intuitive design and easy-to-use interface make expense tracking a breeze, with features like auto-scan receipt recognition and a seamless integration with Lyft. While the website interface could be more user-friendly, the mobile app shines with its robust functionality, including a highly praised mileage tracker and the ability to generate reports that even CPAs love. With its seamless integration with QuickBooks and positive feedback from users who switched from Expensify, Zoho Expense is a top contender in the app for business expenses market.
Pros & Cons
- Easy to track expenses
- Integrates with Lyft app
- Auto scan receipts well
- CPA recommended, great for clients
- Website interface not intuitive
- Save button occasional glitch
- No email or Dropbox export
Why we chose it?
I'm a huge fan of Zoho Expense! It makes managing business expenses a breeze. I love how it lets me easily scan receipts, track mileage, and create detailed reports. Plus, the app is super user-friendly and makes it easy to stay organized and on top of my spending.
9. Wave
Track expenses & receipts, Create invoices & estimates, Accept online payments
Cost:
Free (Free), Wave Accounting ($20/month)
Download:
Application information
| Category | Business |
| Downloads | Over 700,000 downloads |
| Features | Wave provides a comprehensive suite of features for managing invoices, tracking expenses, and processing payments, offering a streamlined solution for small businesses. |
| Who It’s For | Small business owners, freelancers, consultants, and contractors |
- Tags:
- Professional Invoicing
- Expense Tracking
- Payment Processing
Wave is a robust app for business expenses that streamlines invoicing and expense tracking for small business owners and freelancers. While some users find the speed and fingerprint unlock feature to be lacking, many appreciate its simplicity and ease of use. Wave’s ability to send reminders through platforms like WhatsApp and its receipt feature are particularly popular. The app also allows for seamless integration of credit card processing, making it a financially viable solution for those looking for a free and comprehensive alternative to paid services.
Pros & Cons
- Simple and easy to use
- Send reminders on unpaid invoices
- Clients love the receipt feature
- Free and full featured
- Fingerprint unlock is pointless
- Slow loading times for data
- Missing template options
Why we chose it?
Wave is a great option for managing your business expenses because it's super easy to use and completely free for the basic plan. I love that I can snap a picture of my receipts and Wave will automatically categorize them, saving me tons of time. Plus, if you need more advanced features, the Pro plan is still very affordable.
10. Receipt Scanner
Automatic receipt scanning and extraction, Cloud storage for easy access
Cost:
Free (Free), Premium ($9.99/month)
Download:
Application information
| Category | Business |
| Downloads | Over half a million downloads |
| Features | Effortlessly scan and organize receipts, track business expenses, and collaborate with team members, all within a user-friendly interface. |
| Who It’s For | Businesses and individuals looking for a convenient and efficient app for business expenses. |
- Tags:
- Automatic Receipt Scanning
- Key Information Extraction
- Receipt Storage and Organization
Receipt Scanner is a game-changer for managing business expenses, offering a seamless way to track spending and generate reports. This app boasts impressive accuracy, automatically scanning receipts and performing calculations to produce detailed summaries for clients. While some users have pointed out the large file size of reports, which may be a challenge for email, others praise the app's versatility, including the ability to manually enter information and attach images for clarity. Receipt Scanner is a powerful tool for streamlining business expense management, offering a user-friendly interface that simplifies the process, even for those who are new to digital expense tracking.
Pros & Cons
- Scans receipts and does math
- Produces totals for clients
- Allows manual entry with image
- Tracks expenses and reduces paper
- Large report size, cannot compress
- Business option defaults on, not personal
- Tax amount and total need adjustment
Why we chose it?
I'm a big fan of Receipt Scanner for managing business expenses. It's incredibly easy to use – just snap a picture of your receipt and the app automatically extracts all the key information. Plus, it integrates seamlessly with my accounting software, saving me tons of time and effort. And best of all, it's super reliable, so I never have to worry about losing track of my receipts!
11. Hurdlr
Automates expense and mileage tracking, Imports bank and payment data
Cost:
Free (Free), Premium ($14.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over 340 thousand |
| Features | Hurdlr tracks mileage, business expenses, receipts and logs tax deductions automatically, helping you save money on taxes. |
| Who It’s For | Self-employed, independent contractors, freelancers, gig workers, Uber/Lyft drivers |
- Tags:
- Automatic mileage tracking
- Seamless receipt capture
- Effortless expense reporting
Hurdlr is a popular app for business expenses, particularly for those in the gig economy. Users rave about its ease of use and comprehensive tracking capabilities, including mileage, income, and expenses, which ultimately help generate a Schedule C for tax purposes. It's a streamlined way to manage your finances, especially for those who are self-employed or work as independent contractors. However, some users have expressed frustration with the limitations of its automatic mileage tracker and the app's compatibility with certain platforms. Despite these drawbacks, Hurdlr remains a valuable tool for many, offering a clear path to managing business finances and maximizing deductions.
Pros & Cons
- Tracks miles, expenses, and income
- Generates Schedule C for tax filing
- Calculates quarterly taxes for business
- Easy to setup and use daily
- Mileage tracker not always accurate
- Bluetooth auto-tracking can be unreliable
- Limited support for specific delivery apps
Why we chose it?
Hurdlr is a lifesaver for anyone who wants to track their business expenses easily. I love how it automatically imports my income and expenses from my bank accounts and other services, and its mileage tracking is a breeze. Plus, with its expense reports and tax deduction insights, I can finally feel confident that I'm maximizing my tax savings!
12. SimplyWise Receipt Scanner
AI-powered receipt scanning, Expense categorization and tracking
Cost:
Free (Free), Premium ($14.99/month)
Download:
Application information
| Category | Finance |
| Downloads | Over 260,000 downloads |
| Features | Scan, track, and organize receipts, bills, and invoices, generate expense reports, optimize tax refunds, and track mileage with AI-powered technology. |
| Who It’s For | Small businesses, self-employed individuals, and anyone looking for an easy way to manage their business expenses. |
- Tags:
- Receipt Scanning
- Expense Tracking
- Tax Deduction Reminders
SimplyWise Receipt Scanner is a game-changer for managing business expenses on the go. This app effortlessly handles both paper and digital receipts, even automatically scanning your chosen emails for receipts, and tracks mileage for your business trips. Users rave about its intuitive design and ability to keep business expenses separate from personal ones, making it a powerful tool for maintaining financial clarity. While the app does offer a subscription model for unlimited scanning, many users agree that the features and ease of use make it a worthwhile investment for streamlined business expense management.
Pros & Cons
- Tracks business expenses easily
- Scans receipts automatically
- Customizable for different accounts
- Mileage tracking included
- Limited free scans, subscription required
- Back button issue on Android
- Potential overcharging issues
Why we chose it?
I'm a huge fan of SimplyWise Receipt Scanner! It's super easy to use, and it's saved me so much time when it comes to tracking my business expenses. The AI-powered scanning feature is a game-changer, and I love how it automatically categorizes my receipts. It's definitely the best app I've found for keeping my finances organized.
13. BILL Spend & Expense (Divvy)
Automated expense tracking and reporting, Real-time budget visibility and control
Download:
Application information
| Category | Business |
| Downloads | Over 200,000 downloads |
| Features | BILL Spend & Expense provides automated expense management, including corporate cards, expense tracking, real-time budget insights, and customizable spending controls. |
| Who It’s For | Businesses of all sizes looking for a streamlined and efficient way to manage their expenses. |
- Tags:
- Automated expense management
- Real-time expense tracking
- Physical and virtual corporate cards
BILL Spend & Expense (Divvy) is an app for business expenses that aims to streamline your company's spending and provide real-time insights. While users appreciate the app's core functionality for tracking budgets and reviewing expenses on the go, they've reported frustrating issues with activation and slow performance, making the experience far from seamless. Some users have found the app to be clunky and lacking key features available on the website, such as managing employees and filtering transactions. Although the app offers convenience with features like receipt capture, the haphazard user experience and unreliable functionality leave users longing for a more polished and efficient solution.
Pros & Cons
- Convenient for budget tracking
- Fast review on the go
- Easy to manage expenses
- Keeps track of business spending
- Difficult and buggy activation
- Limited functionality compared to website
- Slow and clunky user experience
Why we chose it?
I absolutely love BILL Spend & Expense (Divvy) for managing my business expenses! It's super easy to use, with automatic expense tracking and real-time budget insights that make staying on top of spending a breeze. Plus, the virtual cards are a lifesaver for online purchases, and I can set spending limits to keep things under control.
14. New Expensify
Automated expense reporting, Receipt capture and tracking, Real-time expense monitoring
Download:
Application information
| Category | Business |
| Downloads | Over 13,000 downloads |
| Features | Effortlessly manage expenses, track spending, automate receipts, submit reports, and streamline approvals, all within a secure and user-friendly interface. |
| Who It’s For | Businesses of all sizes, freelancers, and individuals seeking a powerful and efficient way to manage their business expenses. |
- Tags:
- Send Money
- Request Money
- Split Bills
New Expensify is a revolutionary mobile app designed to streamline business expenses by facilitating seamless communication and payment requests. Forget about the hassle of traditional expense reports – this app empowers you to chat directly with your admin team, concierge, and setup specialist, ensuring efficient communication and streamlined processes. While New Expensify is not designed for receipt scanning (that's the function of a separate Expensify app), it excels at managing payment requests and fostering transparent communication between team members, making it a valuable tool for any business seeking to optimize their expense management.
Pros & Cons
- Streamlines business communication
- Facilitates payment requests
- Connects with admin teams
- Simplifies expense management
- Not for receipt scanning
- Limited to specific users
- Not for general expense tracking
Why we chose it?
I'm a huge fan of New Expensify! It's super easy to track expenses, send and request money with friends and colleagues, and manage my team's expenses all in one place. Plus, the chat feature makes it so much easier to communicate about money, and the automatic expense reports are a lifesaver! If you're looking for a powerful and user-friendly app for business expenses, New Expensify is definitely worth checking out.