Managing business expenses can be a tedious task, but with the right app, it can be simplified. The best expense tracking apps offer features like receipt scanning, mileage tracking, and easy categorization, making it effortless to stay organized and on top of your finances. Expensify, Money Manager Expense & Budget, and QuickBooks Online Accounting are just a few of the top contenders, each with unique strengths and functionalities to streamline your business expense management.
Top app for business expenses
1. Expensify
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Expensify is the ultimate business expenses app for anyone who wants to streamline their finances. It's way better than other apps because it's super easy to use and saves you tons of time. With Expensify, you can snap a photo of your receipts and the app automatically categorizes and tracks your expenses. They have millions of users and 90% of Fortune 500 companies trust their platform, which makes me feel confident they know what they're doing. Expensify even makes it simple to get reimbursed, so you can get your money back fast.
Key Features:
- Effortless expense tracking and reporting
- Automated receipt scanning and organization
- Seamless integration with multiple payment methods
✨ Read more: app for tracking mileage
2. Money Manager Expense & Budget
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Cost: Free (Free), Pro ($4.99/month)
Money Manager Expense & Budget is a fantastic business expenses app that's made managing my finances a breeze. The app is incredibly user-friendly and intuitive, making it easy to track income and expenses, create budgets, and analyze my financial data. I love how customizable it is, allowing me to track specific categories and see my financial progress over time in easy-to-understand graphs and charts. The free version offers a wealth of features, including budgeting and expense tracking, and while the paid version offers additional features, I found the free version sufficient for my needs. The only slight drawbacks are the lack of historical data input ease and a somewhat buggy PC editor, but these don't overshadow the app's overall brilliance. I've been using it for over a year, and it's far and away the best business expenses app I've tried!
Key Features:
- Track income and expenses for multiple accounts
- Generate detailed spending reports for analysis
- Create and manage budgets for various categories
✨ Read more: app for noting expenses
3. QuickBooks Online Accounting
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Cost: Simple Start ($25/month), Essentials ($50/month)
As a young entrepreneur, I need a business expenses app that's powerful, reliable, and easy to use. That's why I chose QuickBooks Online Accounting. It's like having a professional accountant in my pocket! It seamlessly connects to my bank accounts, automatically categorizes transactions, and even tracks my mileage for tax deductions. With over 6 million downloads and a 4.7-star rating on Google Play, it's clear QuickBooks is the go-to choice for millions of small business owners like me.
Key Features:
- Track and categorize business spending easily
- Generate reports to analyze financial health
- Manage invoices and receive payments online
✨ Read more: app for business transactions
4. Wallet
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Cost: Free (Free), Wallet Premium ($1.99/month)
Wallet is a mobile app that helps businesses streamline their expense management, making it easier for employees to track spending and for managers to analyze financial data. The app boasts a 4.7-star rating on the Google Play Store with over 9 million downloads, indicating high user satisfaction. Wallet simplifies expense tracking with automatic bank and card synchronization, offering real-time insights into spending patterns and facilitating smarter budgeting decisions. While Wallet excels in its ease of use and powerful reporting features, its lack of advanced features like expense policies and automated approvals may be a drawback for larger enterprises.
Key Features:
- Track spending across multiple accounts
- Create custom budgets for different needs
- Categorize transactions for analysis
✨ Read more: app for tracking business expenses
5. Dext
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Cost: Free (Free), Dext Prepare ($14.99/month)
Dext is a popular business expenses app for mobile that streamlines expense tracking and management. Dext automatically extracts data from receipts and invoices, saving you time and effort compared to manual entry. With its robust features, such as categorization, reporting, and seamless integration with accounting software, Dext empowers businesses to gain insights into their spending and make informed financial decisions. While Dext is praised for its efficiency and accuracy, it's important to note that it's subscription-based, and some users have reported occasional issues with data extraction. However, with its user-friendly interface and robust features, Dext remains a highly-rated and valuable tool for businesses seeking to simplify their expense management.
Key Features:
- Automatic receipt data extraction
- Categorization and itemization of expenses
- Integration with accounting software
✨ Read more: app for receipts
Other business expenses app
- CashBook
- Money manager & expenses
- MyMoney—Track Expense & Budget
- Receipt Scanner
- Monefy
- Rocket Money
- Income Expense
The most important factors when choosing a business expenses app
- Ease of use and mobile-friendliness: The app should be intuitive and easy to navigate, especially on the go.
- Receipt scanning and organization: The app should allow for quick and accurate receipt scanning, and offer features for organizing and categorizing expenses.
- Integration with other business tools: Look for an app that integrates with your accounting software, bank accounts, and other business tools.
- Reporting and analytics: The app should provide clear and concise reports on spending, allowing you to track your budget and identify areas for improvement.