Staying organized and on top of projects is crucial for success, and the right project management app can make all the difference. Whether you're a solo freelancer or leading a large team, there's a desktop app out there to help you manage tasks, collaborate efficiently, and track progress. This list highlights 19 of the best project management apps for Mac and Windows, featuring powerful tools like Miro for collaborative brainstorming and whiteboarding, Zoho Projects for comprehensive project management features, and Beesbusy for its user-friendly interface and focus on task management.
Top app for project management
1. Miro
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I've tried a ton of project management apps, but Miro on mobile is my absolute go-to. It's like having a giant whiteboard in my pocket, perfect for collaborating with my team on projects, no matter where we are. What sets Miro apart is its crazy-flexible workspace. You can drag and drop anything, from sticky notes to mind maps to even entire documents, and the app automatically adjusts to fit everything perfectly. It's super intuitive, so even my teammates who are new to project management apps pick it up in a flash. I love that I can easily share projects with clients and get feedback in real-time, and the app's seamless integration with other tools makes it a breeze to manage all my projects in one place.
Key Features:
- Collaborate on visual boards with teams
- Organize projects with customizable templates and frameworks
- Track progress with Kanban boards and timelines
✨ Read more: app to manage time
2. Zoho Projects
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Cost: Free Plan ($0), Premium Plan ($5/user/month)
Zoho Projects is a comprehensive project management app designed to help teams stay organized and on track, even on the go. This powerful mobile app allows users to manage tasks, track progress, collaborate with colleagues, and stay informed about project updates, all from their smartphones or tablets. While it boasts an impressive feature set, including time tracking, task dependencies, and customizable dashboards, some users may find the interface slightly complex and lack the deep customization options available in its web counterpart. Nonetheless, with over 500,000 downloads and a 4.4-star rating on the Google Play Store, Zoho Projects provides an effective and accessible way to manage projects, ensuring that work gets done efficiently and productively.
Key Features:
- Track progress and manage tasks
- Collaborate with team members
- Create and manage project timelines
✨ Read more: app for schedule
3. Beesbusy
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Cost: Free ($0.00), Premium ($2.99 per month)
Beesbusy is a user-friendly project management app designed for mobile devices, empowering users to streamline their workflow and boost productivity. With its intuitive interface and robust features, Beesbusy allows for seamless task management, collaboration, and communication, ensuring projects stay on track and deadlines are met. Research suggests that using project management apps like Beesbusy can increase productivity by up to 30%, allowing users to focus on high-priority tasks and minimize distractions. However, while Beesbusy offers a wide array of features, it may be limited in its advanced functionalities compared to desktop versions, potentially hindering complex project management needs.
Key Features:
- Create and assign tasks to team members
- Manage unlimited projects and to-do lists
- Schedule reminders and send alerts for deadlines
✨ Read more: app for daily planner
4. Quire
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Quire is a mobile project management app designed to streamline collaboration and boost productivity. With its intuitive interface and robust features, Quire allows teams to organize tasks, track progress, and communicate effectively. While the app offers a free plan for smaller teams, its premium plans provide advanced features like Gantt charts and custom workflows, making it a powerful tool for businesses of all sizes. Quire's user-friendliness and comprehensive features have earned it high praise from users, boasting a 4.5-star rating on Google Play with over 100,000 downloads. However, some users have noted a lack of customization options in the free version and a steep learning curve for complex project management processes.
Key Features:
- Track tasks and progress visually
- Collaborate with team members seamlessly
- Organize projects with flexible structures
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5. Plaky — Project Management
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Plaky is a project management app that's perfect for keeping your life organized, whether you're juggling schoolwork, side hustles, or even just your own personal goals. Plaky lets you create to-do lists and projects, assign deadlines and responsibilities, and track progress with visual boards. Unlike other apps, Plaky lets you add custom fields to your tasks, so you can gather the exact information you need for each project. This means no more cluttered spreadsheets or messy notes, just one streamlined platform for all your projects.. Plaky — Project Management
Key Features:
- Organize tasks by projects and deadlines
- Collaborate with teammates on tasks
- Visualize project progress with Kanban boards
✨ Read more: app for to do list
Other project management app
- Microsoft SharePoint
- CompanyCam
- TaskTag
- Basecamp
- Wrike
- Any.do
- Smartsheet
- ClickUp
- Asana
- Trello
- monday.com
- MyLifeOrganized
- Microsoft To Do
- Todoist
The most important factors when choosing a project management app
- Ease of Use: The app should be intuitive and easy to navigate, allowing you to quickly add tasks, manage projects, and collaborate with your team.
- Features: Consider the specific functionalities you need, such as task management, project planning, resource allocation, communication tools, and reporting.
- Integration: The app should integrate seamlessly with other tools you use, such as email, calendars, and other software, to streamline your workflow.
- Cost: Evaluate the pricing plans and choose an option that fits your budget and needs.