Planning a big event can be super stressful, especially when it comes to keeping track of all your guests! Luckily, there are tons of amazing apps that can help you manage your guest list like a pro. Whether you're planning a wedding, birthday party, or a huge family reunion, these apps make it easy to stay organized and keep everyone in the loop.
For wedding planning specifically, The Knot Wedding Planner is super popular and lets you manage RSVPs, create a seating chart, and even track your budget. If you're looking for something simple and user-friendly, Evite is a great choice for sending out invitations and managing your RSVPs. And if you want an app that covers everything from guest lists to vendor contacts, Wedding Planner by MyWed is a great all-in-one solution.
| App | Logo | Available On | Reviews | Downloads | Features |
|---|---|---|---|---|---|
| 1. The Knot Wedding Planner |  | Android, iOS | 4.9/5 | 2M+ | Wedding Countdown, Customizable Checklist, Vendor Marketplace |
| 2. Evite |  | Android, iOS | 4.8/5 | 2M+ | Customizable invitations, Easy RSVP tracking, Personalized event experience |
| 3. Wedding Planner by MyWed |  | Android, iOS | 4.8/5 | 950K+ | Gästeliste verwalten, Aufgaben & Budget, Anbieter koordinieren |
| 4. Punchbowl |  | Android, iOS | 4.9/5 | 928K+ | Personalized invitations, Character kids love, RSVP tracking |
| 5. Joy |  | Android, iOS | 4.8/5 | 725K+ | Personalized wedding app, Easy registry management |
| 6. Bridebook |  | Android, iOS | 4.8/5 | 695K+ | Gemeinsame Aufgabenlisten, Budgetverwaltung, Gästeliste verwalten |
| 7. Event Planner |  | Android, iOS | 5/5 | 146K+ | Aufgabenverwaltung, Gästemanagement, Budgetplanung |
1. The Knot Wedding Planner
Track RSVPs and guest details, Organize seating charts and tables
Download:
Application information
| Category | Events |
| Downloads | Over 2 million downloads |
| Features | The Knot Wedding Planner app helps you organize your wedding with features like vendor search, budget tracking, checklist management, guest list management, and wedding website creation. |
| Who It’s For | Couples planning their wedding |
- Tags:
- Customizable checklist
- Vendor marketplace
- Free wedding website
The Knot Wedding Planner is a popular app designed to help couples plan their wedding, but it's also a great tool for managing your guest list. Users rave about the app's user-friendliness and the helpful checklist features, but some find the app a bit inflexible when it comes to customizing certain sections. For example, while you can't hide the "look for a vendor" content even after you've secured all your vendors, the app does offer a robust vendor directory to help you find the perfect fit. Despite these minor limitations, The Knot Wedding Planner remains a valuable resource for couples seeking to streamline the wedding planning process, especially when it comes to managing and organizing your guest list.
Pros & Cons
- Helpful for wedding planning
- Catches forgotten details
- User friendly interface
- Good for planners and non-planners
- Limited customization options
- Buggy conversation tab
- Unflexible budgeting system
Why we chose it?
You're looking for a guest list app that makes wedding planning a breeze? The Knot Wedding Planner is a fantastic choice because it's packed with features that go beyond just managing names. It lets you organize guests by table, RSVP tracking, and even includes a budget tracker to help you stay on top of your spending. Plus, you can seamlessly connect it with your wedding website, making sharing information with guests incredibly easy.
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2. Evite
Free invitations with customizable designs, Track RSVPs with real-time updates
Cost:
Free (Free), Evite Premium ($29.99 per year)
Download:
Application information
| Category | Social |
| Downloads | Over 2 million downloads |
| Features | Evite helps you plan events, send digital invitations, track RSVPs, manage guest lists, and stay organized with customizable designs and easy sharing options. |
| Who It’s For | Anyone looking for an app for guest list management and sending digital invitations for various events, such as parties, birthdays, weddings, and more. |
- Tags:
- Free digital invitations
- Easy event creation
- Customizable Designs
Evite is a handy app for managing your guest list, streamlining the process of inviting friends and family to your events. It allows you to easily send out invitations via email or text message, making it convenient to reach people regardless of their preferred communication method. The app also offers a helpful summary before your event, giving you a quick overview of who's coming and who's not. While the app's interface could be better optimized for Android devices, it provides a solid foundation for managing your guest list and keeping track of RSVPs.
Pros & Cons
- Convenient and easy invitations
- Combine email and phone contacts
- Summary for event attendance tracking
- Basic guest list management
- Poor formatting on Android phones
- No email address copy and paste
- Issues with guest communication updates
- Difficult photo upload and organization
Why we chose it?
Evite is my go-to for managing guest lists because it's super easy to use and keeps everyone in the loop. I love that I can send out beautiful invitations with just a few taps, and then track RSVPs right in the app. Plus, it integrates seamlessly with my calendar so I never miss a party!
✨ Read more: app shared calendar
3. Wedding Planner by MyWed
Manage guest list easily, Track RSVP and meals, Create seating arrangements
Cost:
Free (Free), Premium ($4.99/month)
Download:
Application information
| Category | Events |
| Downloads | Almost a million couples have downloaded it |
| Features | This app helps couples manage their guest list, keep track of tasks, control wedding expenses, invite their partner to collaborate on the planning, and more. |
| Who It’s For | Couples planning their wedding who need a comprehensive and easy-to-use app for guest list management and overall planning. |
- Tags:
- Sync & Invite
- Smart Budget
- Vendor Management
Planning a wedding can be overwhelming, but the "Wedding Planner by MyWed" app takes the stress out of managing your guest list. This app, praised for its "cute and comfortable" interface, helps you effortlessly create and maintain a detailed guest list. With features like a countdown to the big day and a budget tracker, you can stay organized and on top of your wedding plans. The app's "thematic diary" approach makes it easy to keep track of all your wedding-related tasks and details, ensuring nothing gets overlooked. Whether you're making seating plans or simply tracking RSVPs, "Wedding Planner by MyWed" provides a user-friendly platform for managing your guest list and making sure your wedding day is truly special.
Pros & Cons
- Easy to manage guest list
- Track budget and plan
- Make changes quickly and easily
- Invite friends to collaborate
- May lack advanced features
- Premium version required for full
- Limited customization options
Why we chose it?
I love Wedding Planner by MyWed for managing my guest list! It's so easy to add guests, track RSVPs, and even create a seating chart. Plus, it syncs seamlessly with my partner's phone, so we can both stay on top of everything. And the best part? It's super user-friendly, even for tech-challenged folks like me!
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4. Punchbowl
Beautiful invitations, easy to use, Track RSVPs in real time
Cost:
Free (Free), Punchbowl Pro ($11.99/month)
Download:
Application information
| Category | Lifestyle |
| Downloads | Over 900,000 downloads |
| Features | Punchbowl allows you to create and send free invitations, track RSVPs, and manage your guest list with ease. |
| Who It’s For | Busy parents, event planners, anyone who wants to create and send beautiful invitations and track RSVPs. |
- Tags:
- Personalized Invitations
- Exclusive Character Invites
- RSVP Tracking
Punchbowl is a fantastic app for creating and managing guest lists for any occasion. Its stunning designs, encompassing a vast array of themes, will make your invites truly stand out. The app allows for easy customization, with features like potluck organization that take the stress out of planning. While the user experience can be slightly different across platforms, the app generally provides a smooth and intuitive way to manage your guest list, even if the sending process can sometimes feel slow. Whether you're organizing a birthday party, a holiday gathering, or even just a casual get-together, Punchbowl makes it effortless to keep track of who's coming and what they're bringing.
Pros & Cons
- Easy to use
- Great for potlucks
- Beautiful card designs
- Flexible customization
- Slow contact loading
- Limited group options
- Design process cumbersome
Why we chose it?
Punchbowl is a fantastic choice for managing your guest list! I love how easy it is to create beautiful invitations and track RSVPs right from my phone. The app makes it a breeze to send personalized invites and stay organized with all my guest information. Plus, Punchbowl's unique features, like the ability to create custom groups and manage multiple events, make it a must-have for any busy person.
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5. Joy
Track RSVPs in real time, Manage guest list efficiently, Personalized guest experience
Download:
Application information
| Category | Lifestyle |
| Downloads | Over 724,000 downloads |
| Features | The Joy app helps you manage your guest list, RSVPs, wedding website, and even includes features for guest travel, accommodation, and ride-sharing. |
| Who It’s For | Couples planning their wedding. |
- Tags:
- Personalized wedding planning
- Easy registry management
- Real-time RSVP tracking
Joy is a powerful app for guest lists that allows you to manage your wedding details from anywhere. While some features are still in development, like a fully functional guest list section, Joy offers a smooth and visually appealing interface. Users praise its easy navigation and customizable templates, allowing you to personalize your wedding's look and feel. The travel planning feature is a standout, especially for destination weddings, with convenient links to hotel booking sites to help your guests. Although there are a few hiccups in the mobile-friendliness of some features, Joy's overall functionality and potential make it a strong contender for wedding planning apps.
Pros & Cons
- Easy to navigate
- Beautiful and functional
- Free and customizable
- Travel planning feature
- Setup takes a while
- Not fully mobile friendly
- Guest portion not fully functional
Why we chose it?
Joy is my go-to app for managing my guest list because it's so easy to use and keeps everything organized. I love that I can easily add guests, track RSVPs, and even create a custom website for my event. Plus, with the built-in photo gallery, I can share all the fun memories with everyone! Joy makes planning a breeze, especially when it comes to keeping track of who's coming and who's not.
✨ Read more: app for to do list
6. Bridebook
Organize guests with ease, Track RSVPs effortlessly, Manage seating arrangements
Download:
Application information
| Category | Events |
| Downloads | Over 695,000 downloads |
| Features | Bridebook helps you manage your to-do list, budget, guest list, find venues, and more. |
| Who It’s For | Couples planning their wedding |
- Tags:
- Collaborative Planning
- Budget Management
- Vendor Discovery
Bridebook is a fantastic app for managing your wedding guest list, making the whole process a breeze. This app lets you personalize your guest list, ensuring it reflects your unique vision. Users rave about how easy it is to manage and keep track of everyone, even with a large wedding party. One user even described it as a lifesaver, saying they "don't think we would have done without it" when searching for their reception venue. While some users have found the app's budget and checklist features a bit rigid, they all agree that Bridebook is an indispensable tool for organizing your guest list, especially in the initial stages of wedding planning.
Pros & Cons
- Easy to use, find venues
- Great for starting wedding planning
- Personalize checklist, budget options
- Helpful articles, monthly countdown lists
- Timings can't be amended
- Checklist tasks too rigid, grouped
- Budget too simplistic, lacks detail
Why we chose it?
Bridebook is a lifesaver for organizing your guest list! It's so easy to add everyone, track RSVPs, and even manage seating arrangements. Plus, it integrates with other wedding planning features, making it a one-stop shop for everything you need. I highly recommend it – you won't be disappointed!
7. Event Planner
Organize guests by group and table, Track RSVPs and attendance
Cost:
Free (Free), Premium ($9.99/month)
Download:
Application information
| Category | Events |
| Downloads | Over 145 thousand downloads |
| Features | This app helps you manage your guest list, track tasks, control your budget, and plan your event schedule. |
| Who It’s For | Anyone planning an event, especially those who need an app for guest list management. |
- Tags:
- Task management
- Guest management
- Budget Control
Planning a wedding or a large birthday bash? Say goodbye to chaotic scribbles on paper and hello to "Event Planner," the ultimate app for guest list management. This intuitive tool lets you seamlessly organize your guest list, effortlessly assigning tables and menus. Whether you're importing contacts from your device or manually adding names, "Event Planner" makes managing a large group simple, ensuring everyone feels included and comfortable. With its user-friendly interface and powerful features, you'll be able to create a seating arrangement that's perfect for your event, leaving you free to enjoy the festivities.
Pros & Cons
- Easy to manage guest list
- Divide guests into tables
- Track tasks and sync with calendar
- Simple and convenient interface
- Not mentioned in comments
- Not mentioned in comments
- Not mentioned in comments
Why we chose it?
I absolutely love [7. Event Planner] for managing my guest list! It's super easy to add people, group them into tables, and keep track of RSVPs – no more frantic spreadsheet scrambling. Plus, it lets you create custom invitations and even manage seating charts, which is a huge time-saver. And the best part? It’s free!
8. Guest List App | Attendium
Manage guests across devices, Import & export guest data, Create custom guest lists
Download:
Application information
| Category | Events |
| Downloads | Over 34,000 downloads |
| Features | The Attendium Guest List App simplifies guest management for events, offering features like check-in, guest list creation, search, export, and seamless syncing across multiple devices. |
| Who It’s For | Event professionals, organizers, and anyone managing guest lists for conferences, meetings, or other gatherings. |
- Tags:
- Offline access
- Real-time syncing
- Cross-Device Compatibility
Say goodbye to the days of cumbersome paper guest lists! The Guest List App from Attendium is the game-changer you've been waiting for. This powerful app makes managing your guests a breeze, offering lightning-fast search functionality and seamless check-in from any device. With Attendium, you can effortlessly create and manage guest lists, import data from various formats, and even invite guests to add themselves, saving you precious time and effort. Users rave about the app's reliability and intuitive interface, making it the undisputed champion for anyone looking for an efficient and effective solution to manage their event guest lists.. Guest List App | Attendium
Pros & Cons
- Easy to use, replaces paper lists
- Sets new standard for guestlist apps
- Excellent backoffice service and support
- Reliable and simple for big events
- No cons mentioned in the comment
- No cons mentioned in the comment
- No cons mentioned in the comment
Why we chose it?
Attendium's Guest List app is a lifesaver for anyone managing events! It's super fast and easy to use, whether you're adding guests, importing lists, or checking them in. And with its offline mode, you're never left scrambling if you lose your internet connection.
9. Event Check
Manage guest lists efficiently, Contactless check-in for safety
Download:
Application information
| Category | Business |
| Downloads | Over 18,000 |
| Features | Event Check is a comprehensive guest list management app that streamlines guest check-in, RSVPs, seating assignments, and contact tracing, enabling seamless and safe event experiences. |
| Who It’s For | Event planners, organizers, and professionals seeking an efficient and reliable app for managing guest lists. |
- Tags:
- Contactless check-in
- Centralized guest management
- Seamless virtual integration
Event Check is a brilliant app for guest list management that will make you happy you found it! This quality app helps you control every aspect of your event, from guest attendance to safety measures. With its user-friendly interface, you can easily manage your guest list, create beautiful RSVPs and forms, and even set up contactless check-in for a seamless experience. Whether you're hosting a large conference or an intimate gathering, Event Check is the perfect tool to make your event a success.
Pros & Cons
- Excellent app for guest list
- Manages events efficiently
- Streamlines event check-in
- User-friendly and intuitive
- Limited integrations available
- Can be expensive for small events
- No offline access feature
Why we chose it?
Event Check is a lifesaver for managing guest lists! It's incredibly easy to use, even for someone like me who isn't tech-savvy. I love that I can create custom check-in lists, track RSVPs, and even manage seating arrangements all in one place. Plus, the app seamlessly integrates with Zoom, making it perfect for hybrid events. If you're looking for a reliable and user-friendly app to handle your guest list, Event Check is definitely worth checking out.
10. Guestlist
Import guests from Excel, Quickly check-in guests, Synchronized across all devices
Download:
Application information
| Category | Events |
| Downloads | Over 10 million |
| Features | Guestlist helps you manage events, create guest lists, check in guests, synchronize guest lists across multiple devices, import guests from Excel, and manage RSVPs. |
| Who It’s For | Event professionals, organizers, PR agencies, and individuals. |
- Tags:
- Real-time syncing
- Seamless Check-In
- Excel import
Guestlist is a mobile app designed for event organizers and professionals to manage their guest lists with ease. While users praise the app's quick and simple check-in process, some find the limited functionality frustrating. The app allows for easy syncing across devices, ensuring that your guest list is always up-to-date. However, users have expressed a desire for more comprehensive guest management features, such as the ability to mark guests as "not attending" or directly link the guest list to contact lists. Despite these limitations, Guestlist remains a popular choice for those seeking a streamlined way to manage their event attendees.
Pros & Cons
- Easy to create guest lists
- Simple check-in process for guests
- Organizes event attendees effectively
- Helpful for tracking guest attendance
- Limited guest interaction options
- Lengthy process for adding guests
- Lacks flexibility in guest management
Why we chose it?
I've tried a bunch of guest list apps, but Guestlist is my go-to! It's super easy to use, with quick and simple check-in that saves me tons of time. Plus, the ability to import my guest lists from Excel is a lifesaver! I love that I can manage everything from my phone and the app automatically syncs across all my devices. It's made organizing events so much smoother.
11. Wedding Guest List. WedGuest
Organize guests by groups, Assign guests to tables, Import guests from Excel
Cost:
Free Plan (Free), Premium Plan ($5.99/month)
Download:
Application information
| Category | Events |
| Downloads | Over 4,500 downloads |
| Features | WedGuest is a minimalist app that lets you create and manage your wedding guest list, organize seating plans, and import lists from Excel with a single click. |
| Who It’s For | Couples planning their wedding who need an easy-to-use app for managing their guest list. |
- Tags:
- Simple and intuitive
- Organize guests by groups
- Create and manage tables
Planning your wedding shouldn't be a stressful ordeal. With WedGuest, you can effortlessly manage your guest list with a minimalist and user-friendly interface. Forget about the tedious task of creating and organizing your guest list - WedGuest makes it a breeze. Whether you're assigning tables or importing guests from Excel, WedGuest simplifies the process. Say goodbye to the hassle of wedding planning and hello to a stress-free guest list with WedGuest, your perfect companion for a seamless wedding experience.. Wedding Guest List. WedGuest
Pros & Cons
- Easy guest list management
- Track RSVPs and headcount
- Organize guests by category
- Share with wedding planner
- Limited customization options
- No guest communication features
- May not sync with other apps
Why we chose it?
I absolutely love WedGuest for managing my wedding guest list! It's so simple to use, with easy group creation and guest importing. The best part? You can easily assign guests to tables, making seating arrangements a breeze. Plus, it's completely ad-free, so you can focus on planning without distractions.
12. Guest List Check
Real-time data sync, Consecutive Check-ins and Check-out, Quickly add attendee data
Download:
Application information
| Category | Productivity |
| Downloads | Over four thousand downloads |
| Features | The app features fast and reliable check-in, real-time data sync, consecutive check-ins and check-out, QR/Barcode scan, quick data adding, search filtering, guest +1 handling, and custom check-in branding. |
| Who It’s For | The app is perfect for event organizers, companies, brands and PR agencies who need a simple and efficient way to manage their guest lists. |
- Tags:
- Fast & reliable Check-in
- Real-time data sync
- QR/Barcode Scan
Streamline your event management with Guest List Check, the ultimate app for guest lists. This intuitive tool boasts a wealth of features, making it a breeze to manage attendee lists, track check-ins, and ensure a seamless experience for everyone. Its user-friendly interface is perfect for all types of events, from grand openings to corporate conferences, allowing you to effortlessly manage guest lists and confidently handle any event. With Guest List Check, you can say goodbye to tedious registration processes and hello to efficient event management.
Pros & Cons
- Fantastic visitor registration app
- Lots of features and user-friendly
- Good for all forms of events
- Where guest lists are needed
- No specific cons mentioned
- No information on pricing
- No mention of integrations
Why we chose it?
Guest List Check is a lifesaver for me! It's super easy to use, and I love that it lets me check in guests quickly and efficiently using QR codes. Plus, it keeps track of all my guest data, so I can easily see who's checked in and who's still coming. This app is a must-have for anyone planning an event, big or small.